Service every machine before it breaks.
Hour meters, service intervals and pre-use checklists for every machine. A failed check opens a work order and can take the machine out of service until it is fixed. Built for rental yards, contractors and anyone running a fleet.
- Built for rental yards, contractors & fleets
- Inspections on any phone
- Free 7-day trial at launch
- Paste your equipment list to start
Try it: inspect a machine, open a work order, mark a service done.
Sample data for a fictional company. Changes stay in your browser.Every machine, serviced on time.
Add your fleet
Paste your equipment list from a spreadsheet, then set each machine’s services: every so many hours, kilometres or days, whichever comes first.
Inspect on a phone
Pick the machine and a checklist, pass or fail each item and record the meter. A failed check opens a work order and can mark the machine down.
Close the work order
Record the work done, the hours, parts and cost. A service work order marks that service done, so the next one is counted from there.
Estimate the time you'd get back.
Two plans, plus custom.
Shop is for one yard or shop with up to 50 machines. Fleet covers unlimited machines. Both include unlimited inspections and work orders, printable inspection records, and owner, staff and view-only users, with a 7-day free trial. Prices in US dollars.
For one yard or shop with up to 50 machines
- Up to 50 machines
- Inspections & work orders
- Service intervals by hours, km or days
- Email support
For larger fleets across several locations
- Unlimited machines and locations
- Everything in Shop
- Staff and view-only users
- Priority support
For larger teams or bespoke needs
- Custom sections and reports
- Integrations and single sign-on
- Onboarding and data migration
- Volume pricing
Your fleet records, kept safe.
Maintenance Manager holds your machines, inspections and repair costs. Here's how we keep them safe.
“nvisin started with a simple frustration: the reports we sent every month were careful and correct, and hardly anyone read them. Every tool we build fixes that for one industry, so your work reaches your clients clearly, under your name.”Jake, founder of nvisin
What our customers say.
“Quote goes here.”
Questions fleet owners ask
Who is Maintenance Manager for?
Equipment rental yards, contractors and anyone with machines, trucks, trailers, lifts or generators to keep serviced and inspected, from a handful of units to a few hundred.
How does it know when service is due?
Each machine has its services, set every so many hours, kilometres or days, whichever comes first. Meter readings come in with each inspection or by hand, and Today shows what is overdue and what is due soon. With a few weeks of readings, an hours-based service also shows roughly what date it will fall on.
Can my crew do inspections on a phone?
Yes. Pick the machine and a checklist, mark each item pass, fail or N/A, and add a note on anything that fails. New accounts start with four checklists you can edit: heavy equipment pre-use, aerial lift, truck and trailer pre-trip, and return from rental. Each inspection prints or saves as a PDF.
What happens when a check fails?
You can open one work order listing the failed items and mark the machine down until it is fixed. The work order moves from open to in progress, waiting on parts and done, and records the work, hours and cost. A service work order marks that service done.
Can I add photos to inspections?
Not yet. Photos on inspections and work orders are next on the list. For now, failed items carry a written note.
Does it work with Rental Manager or Job Manager?
Not yet. Linking them is planned: a rental return starting the return check, a down machine that can’t be rented, and job hours adding to a machine’s meter.
Setting it up? Follow Getting started with Maintenance Manager, step by step.
Who uses Maintenance Manager
Hour meters, service intervals and pre-use checks on every machine, so nothing goes out on rent overdue for service.
Starter checklists for daily heavy-equipment checks, aerial lift pre-starts, going out on rental and coming back, and generators and light towers. A failed check opens a work order and can mark the machine down so it doesn't go back out.
Daily pre-trip checks and service by kilometres or miles for every tractor, straight truck and trailer.
Starter checklists for the truck pre-trip, trailer pre-trip, post-trip report and reefer units, filled out on a phone. Each service is due by distance or days, whichever comes first.
Service intervals and inspections for every truck and van, with a work order opened when a check fails.
Pickups, service vans and company cars get monthly inspections and weekly van checks, with ladders and test equipment on their own checklist.
Keep presses, saws and forklifts on schedule, and take a machine out of service until it's fixed.
Daily checklists for forklifts, machine start-up, overhead cranes and hoists, and welding and cutting gear. Machines are serviced by hours run, and every work order records the work, hours and cost.
Inspections and work orders for every boiler, generator and lift you look after.
Track HVAC units, boilers, water heaters, generators, fire extinguishers, sprinklers, emergency lights and elevators, with a monthly building walk-through and a weekly generator run on their checklists.
Daily pre-trip checks for buses, vans and limos, including the wheelchair lift and ramp.
Service each vehicle by kilometres or days, whichever comes first, and keep a record of every inspection and repair.
Tractors and equipment on their service intervals, with a record of every repair.
Tractors, combines, sprayers and farm trucks by hour meter, with a daily tractor check, a pre-harvest combine check, a pre-season sprayer check and off-season storage.
Golf carts, mowers and utility vehicles on their service intervals, with a daily cart check and an irrigation pump station check.
Questions for your trade
Which inspection checklists does it start with?
Pick what you look after, such as a rental yard, trucks and trailers, buses, shop machines and forklifts, buildings, farm equipment or golf carts, and you start with checklists for it: a daily pre-trip, an aerial lift pre-start, a forklift daily check and so on. You can edit them or add your own.
Can I track buildings, not just vehicles and machines?
Yes. Add HVAC units, boilers, generators, fire extinguishers, sprinklers, emergency lights and elevators as equipment, each with its own inspection checklist and service interval.
Also a fit for
Know what is due on every machine, every morning.
Setup takes about 10 minutes: paste your equipment list from a spreadsheet and set the service intervals. Your starter checklists are ready to use.
Start setup →